If you are looking for a unique opportunity to supervise and manage the administration of a fast-paced and growing nonprofit youth agency …please read on! This is an ideal opportunity for a highly organized and energetic individual who is looking for an opportunity to work on various administrative aspects of a nonprofit, working very closely with the Executive Director. Overall, this position will be a blending of two main areas: 1) management and supervision of all fiscal responsibilities within UTEC and 2) support for Executive Director similar to an Executive Assistant.

Specific Responsibilities:

Executive Assistant Areas
• Organizing Executive Director’s schedule, task lists, and providing daily briefings and follow-up throughout the day.
• Screening of ED’s email inbox/voicemail messages and responding to various emails/phonecalls.
• Organizing and maintaining efficient filing system for the Executive Director’s office.
• Assist in report writing to funders and various memos on behalf of the ED.
• Supervise 2 other part-time fiscal/administrative staff.

Fiscal Areas
• Supervising all purchasing and vending contracts.
• Serve as liaison with UTEC’s bookkeeping accounting company.
• Assist in development of annual budget and ensure that monthly financial statements are prepared accurately.
• Payroll and Benefits Coordination (Timesheets, Vacation Tracking and other benefits).
• Supervise Accounts Payable and Accounts Receivable processes.
• Supervise banking, account reconciliation.
• Supervise maintenance staff.

Qualifications: Bachelor’s degree preferred; Related fiscal and administrative experience; Proficiency in Quickbooks required; Ability to set priorities and work independently a must; Must have strong written and oral communication skills, as well as excellent interpersonal skills; Should thrive in and enjoy working in a team-oriented environment; Ability to multi-task and adapt to changing environment required; High level of organization; Sense of humor and ability to laugh at oneself a must; Commitment to UTEC’s mission focused on youth development; Ability to handle confidential information; Must have tons of PASSION.

Compensation: Salary with full benefits based on experience.

How to apply: It is preferred that all candidates email resumes/cover letter to Gregg Croteau, UTEC Executive Director, at gregg@utec-lowell.org. * Please indicate where you read about this particular opening (i.e. name of newspaper/internet site).

In order to expedite the internal sorting and reviewing process, please write "resume" and the position you are applying for as the only contents in the subject line of your e-mail (i.e. Resume - Office Administrator).